President | Role Summary: Lead and inspire our school community as the PTSA President! This executive role serves as the primary liaison between parents, school administration, and regional PTSA organizations, guiding our team to support students and staff throughout the year. Key Responsibilities Leadership & Governance: Set agendas and chair monthly Board of Directors meetings and three General Membership meetings. Oversee standing rules, annual compliance, third-party vendor contracts, and official record-keeping. School & Community Partnership: Meet regularly with the school principal to align on priorities, coordinate volunteer recognition, and represent the PTSA at Lake Washington School District (LWSD) Council meetings and regional events. Operations & Budget Management: Collaborate with the board to create and oversee the annual budget, set the yearly event schedule, and monitor active committees. Community Engagement: Serve as the central point for PTSA communications, support special events (such as August Community Serve Day), and coordinate participation in district luncheons.
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Vice President | Role Summary: Partner with the PTSA President to champion student programs, support key committees, and keep our school community connected. This role is ideal for anyone looking to make a meaningful impact behind the scenes while stepping in to lead when needed. Key Responsibilities Executive Support: Serve as an aide to the President, stepping in to preside over Board and General Membership meetings when the President is unavailable. Meeting Programming: Source and coordinate guest speakers for General Membership meetings to keep families engaged and informed. Committee & Project Oversight: Assist and monitor various PTSA committees, leading special projects and initiatives as they arise. Foundation Liaison: Identify and coordinate a delegate to prepare the PTSA's auction basket for the Lake Washington School District Foundation Scholarship. Board Participation: Attend monthly Board of Directors meetings and General Membership meetings to help guide organizational strategy.
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Treasurer | Role Summary: Keep our PTSA financially sound, compliant, and transparent as the primary steward of our community funds! This role manages daily financial operations, budgeting, and reporting to ensure resources directly benefit our students and school. Key Responsibilities Financial Management & Accounting: Handle all deposits, disbursements, and monthly bank reconciliations using accounting software (such as QuickBooks). Budgeting & Reporting: Present monthly financial updates, draft the proposed annual operating budget for spring approval, and close the fiscal year books. Compliance & Oversight: Timely file state/federal tax forms, facilitate bi-annual financial reviews, maintain legal binders, and promptly alert the Board to any financial anomalies or significant budget variances. Board Participation: Attend monthly Board of Directors and General Membership meetings to guide fiscal decisions.
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Secretary | Role Summary: Keep our PTSA organized, compliant, and connected! This role serves as the official recordkeeper, ensuring all meetings run smoothly, historical documents are secured, and community volunteers are recognized for their impact. Key Responsibilities Meeting & Operations Coordination: Reserve school facilities, draft and distribute meeting agendas, record accurate meeting minutes, and maintain official attendance rosters. Records & Governance: Organize digital and physical legal binders (including OneDrive files), track WSPTA board training compliance, and maintain official membership records in accordance with state guidelines. Volunteer Recognition: Oversee the annual Volunteer Award process—from collecting parent/teacher nominations and coordinating selections with the Principal, to ordering awards and drafting presentation remarks. Board Participation: Attend monthly Board of Directors and General Membership meetings to support leadership operations and governance.
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VP of Communications | Role Summary: Be the voice of our school community! This role oversees all internal and external communications, ensuring families, staff, and volunteers stay informed and engaged across our digital platforms, email channels, and social media. Key Responsibilities Communication Strategy & Leadership: Define the overall strategy for timing and messaging across PTSA channels, while guiding sub-chairs (website, social media, flyer design, and newsletter). Digital Media & Content Management: Oversee the Ottermail newsletter, send priority email blasts, manage PeachJar submissions, and maintain active, branded social media pages (e.g., Facebook). Website & Tech Administration: Manage website content, site domains, email groups, and the PTSA SharePoint environment. Operations & Systems: Back up files regularly to the shared drive, monitor the main calendar of events, assist with evaluating potential PTSA software tools, and attend monthly Board and General Membership meetings.
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VP of Family Events | Role Summary: Bring our school community together through fun, memorable, and inclusive events! This position oversees the planning and execution of all annual family gatherings, helping build strong connections between parents, students, and school staff. Key Responsibilities Event Planning & Strategy: Collaborate with the PTSA President to establish the annual event calendar, reserve school facilities, and partner with school-led events (such as Math Night or Science Expo). Execution & Oversight: Guide event chairs in organizing signature gatherings (e.g., Movie Night, Dance Night, International Night, Ice Cream Socials), managing vendors, supplies, and allotted budgets. Volunteer & Promotion Management: Recruit and manage event volunteers for setup, staffing, and teardown, while creating flyers and promotional content for the Ottermail newsletter. Board Participation: Attend monthly Board of Directors and General Membership meetings to report on upcoming programming and budget tracking.
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VP of Fundraising | Role Summary: Fuel the programs, events, and resources that enrich our students' school experience! This position leads all community fundraising initiatives, managing current campaigns while exploring new strategies to sustain the PTSA's annual operating budget. Key Responsibilities Campaign & Program Oversight: Direct core fundraising drives and passive revenue streams. Community & Corporate Outreach: Partner with local employers for corporate matching programs, connect with vendor partners, and distribute formal donation acknowledgment receipts to donors. Event Logistics & Volunteer Leadership: Reserve school spaces, order supplies, manage event budgets, and recruit volunteers to staff setup, operations, and teardown for major fundraisers. Promotion & Financial Strategy: Create promotional flyers and updates for Ottermail, share campaign results with the school community, assist with annual budget creation, and attend monthly Board and General Membership meetings.
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VP of Membership | Role Summary: Build and engage our school community by growing PTSA membership! This role is dedicated to welcoming parents and staff, sharing the benefits of joining the PTSA, and maintaining our official membership records. Key Responsibilities Outreach & Recruitment: Promote PTSA membership benefits to families and staff at school events, through flyers, and via the newsletter. Database & Record Keeping: Accurately track and maintain PTSA membership records and submit applications for Lake Washington District PTSA membership awards. Meeting Hospitality & Promotion: Advertise upcoming General Membership meetings and coordinate light refreshments to create a welcoming atmosphere for attendees. Board Participation: Attend monthly Board of Directors and General Membership meetings to report on current membership numbers and growth strategies.
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VP of School Services & Volunteers | Role Summary: Mobilize our parent community and support essential school programs! This role recruits, screens, and connects volunteers with meaningful opportunities while coordinating vital school services and volunteer appreciation initiatives. Key Responsibilities Volunteer Recruitment & Management: Maintain the volunteer database (Airtable), process interest forms, host autumn volunteer orientations, and match parents with committee chairs and board needs. Compliance & Screening: Monitor and verify Lake Washington School District (LWSD) background checks to ensure all active volunteers are approved and compliant. School Services & Meetings: Oversee support for key school-wide services (such as Staff Appreciation events and vision/hearing screenings) and attend monthly Board and General Membership meetings.
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VP of Student Activities | Role Summary: Bring exciting, enriching programs to our students! This role researches, plans, and oversees all before and after-school enrichment activities, managing everything from vendor partnerships to online registrations and chaperone coordination. Key Responsibilities Program Selection & Contracting: Research engaging student activities, negotiate vendor contracts, manage class pricing, and reserve school facility spaces each quarter. Registration & Financial Management: Maintain and test the online registration tool, process paper registrations, track program budgets, and handle vendor payments. Operations & Volunteer Management: Recruit and coordinate parent chaperones to supervise after-school classes, ensuring a safe environment for all participants. Evaluation & Board Engagement: Collect parent feedback through year-end surveys to refine future offerings and attend monthly Board and General Membership meetings.
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VP of Enrichment | Role Summary: Inspire student curiosity and creativity! This position oversees school-wide enrichment initiatives, supporting program chairs and introducing diverse educational activities that enhance our students' academic and artistic experiences. Key Responsibilities Program Oversight: Guide and support committee chairs across core enrichment programs, including WSPTA Reflections, Math Challenge, Art Docent, Spelling Bee, and Nature Vision. Program Development & Logistics: Research and introduce new student enrichment opportunities, submit facility space requests to reserve school space, and manage program scheduling. Volunteer Management: Recruit, coordinate, and support volunteers needed for setup, staffing, and teardown across various enrichment events. Board Participation: Attend monthly Board of Directors and General Membership meetings to provide program updates and collaborate on broader PTSA goals.
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Director of Advocacy (Appointed Board Position) | Role Summary: Champion inclusivity, equity, and student well-being! This non-elected executive position leads advocacy, inclusion, and student support initiatives—ensuring every student and family has access to district resources, special needs support, and essential community aid. Key Responsibilities Inclusion & Special Needs Support: Partner with school staff on Special Needs Curriculum Nights, manage sensory rooms at PTSA events, maintain a confidential special needs communication list, and integrate District DEI (Diversity, Equity, and Inclusion) best practices. Community Aid & Programs: Oversee Emergency Prep and Pantry Packs program chairs, coordinate parent education opportunities, and ensure funding is maintained for the student Success Fund. District & Regional Liaison: Interface with LWPTSA FACE (Family and Community Engagement), LWPTSA Special Needs Group, and the Lake Washington Schools Foundation to leverage district-wide advocacy resources. Legislative Oversight & Governance: Monitor local and state legislative issues impacting students, identify new advocacy opportunities, and attend monthly Board and General Membership meetings.
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