Committee Chair and Volunteer Descriptions

Art Docent Chair

Spark creativity across our school! As the Art Docent Chair, you’ll help bring hands-on art projects to life in every classroom. It’s a rewarding, creative role that is best shared between 2 or more people. Duties include: Create fun monthly art lessons, guide and support classroom volunteer docents, order art materials, keep supply storage organized, build classroom art carts with everything needed for project day, and maintain a master schedule of lessons by classroom.

DEI (Diversity, Equity, and Inclusion) Chair

Champion a welcoming school community where every family feels seen, valued, and celebrated. Help share resources and promote inclusive practices that honor all backgrounds, cultures, languages, and perspectives.

Egg Drop Chair

Plan and execute the popular school-wide egg drop contest at the end of the school year. Responsibilities include contacting the Redmond Fire Department to confirm their involvement, advertising the event to students to encourage participation, recruiting volunteers to help and overseeing logistics on the day of the event.

Emergency Prep Chair

Ensure that Einstein is prepared in the event of an emergency. The coordinator is tasked with organizing, taking inventory, maintaining and/or replenishing the emergency supplies. Attendance at the Emergency Preparedness meetings at Lake Washington PTSA Council is also encouraged.

First Day Coffee Chair

Coordinate the First Day Coffee events at the beginning of the school year. Provide coffee and snacks for all parents after kids are dropped off for school. Recruit volunteers as needed.

First Day Packet Chair

Oversee the production of the First Day Packets both online and printed. Coordinate with PTSA Board to update First Day Packet materials, oversee document updates and printing, and organize a team to assemble the packets as needed before the start of the new school year.

Fun Run Chair

Lead and manage the Fun Run Committee to ensure everything runs smoothly. Prepare a work-back schedule of key dates and hold committee meetings to monitor progress.

Legislative Chair

Gathers and provides PTSA members with information about PTSA positions on current legislation and issues that may affect our students or the PTSA organization. The Legislative representative attends the State PTSA Annual Legislative Assembly and stays abreast of current legislative activities.

Math Challenge Chair

Coordinate and manage the school level math challenge. This includes working with the math challenge company, advertising each challenge, and coordinating the grading of the challenges. This position also coordinates the annual Math Challenge Competition.

Passport Club Chair

Coordinate and oversee the Passport Club program. Responsibilities include ensuring students get materials, advertising event, recruiting volunteers to help on testing days and overseeing logistics of the club.

Reflections Chair

Coordinate the implementation of the National PTSA Reflections Art Program with materials provided by the Lake Washington PTSA. This role is responsible for advertising and disseminating information to the students, collecting entries, recruiting judges, having the entries judged and forwarding the winning entries to the Lake Washington PTSA council. Host a small party or other celebration for all the student entrants. (Sept – Nov)

SBA Snacks Chair

Purchase, organize and deliver healthy snacks to classrooms during SBA (Smarter Balanced Assessment) testing. (Spring)

Science Expo Chair

Plan and coordinate the annual Science Expo. Duties include finding vendors for informational booths, planning experiment tables, and recruiting volunteers to run booths.

Social Media Chair

Provide regular updates and maintain the Einstein PTSA Facebook and Instagram pages, and other social media outlets as needed. Be available to answer any questions on these sites.

Special Needs Chair

Support communication and understanding between Einstein students receiving special education services, their parents, the PTSA, and special education staff members. Provide guidance to parents in need of additional information regarding the special education services that LWSD provides. Keep the families informed of the PTSA Special Needs Group’s upcoming monthly meetings. The Chair is also available to answer a family’s questions about special education.

Spelling Bee Chair

Coordinate and lead the annual school wide Spelling Bee. Follow the Scripps National Spelling Bee program to help students improve their spelling, increase their vocabularies, learn concepts, and develop correct English usage. The School Champion goes on to compete in the Regional Competition.

Staff Appreciation Chair

Plan and organize staff appreciation events, including Meet & Greet lunch (before school year begins), staff appreciation luncheons (Fall/Spring) and staff breakfast (Winter/Spring). Can include other events as desired. Stock and maintain baskets in the staff lounge and restrooms.

Vision and Hearing Chair

Liaison between the school nurse and parent volunteers to run the annual school vision/hearing test. Responsibilities include recruiting and contacting volunteers prior to testing to confirm their availability. Supervise and facilitate vision and hearing testing on the day of and coordinate snacks for test volunteers.

Walk to School Day Chair

Manage the annual event to promote walking/biking to school. (Oct) Communicate with WTS coordinator at the City of Redmond for promotional materials and signage. Coordinate with VP of Fundraising for SchoolPool fundraising opportunities.

Art Docent Classroom Volunteer

Bring creative joy to the classroom once a month! Lead students through fun, hands-on art projects using pre-planned lessons and ready-to-use supply carts. No artistic background needed—just bring your enthusiasm for helping kids create!

Assistant Treasurer

Help our PTSA Treasurer keep community funds organized. You'll help receive and count incoming money from events, handle bank deposits, and pass receipts along to the Treasurer for record-keeping.

FACE (Family and Community Engagement) Program

Interface with LWSD PTSA FACE group to ensure Einstein is taking advantage of all of the advocacy opportunities available through the district-level PTSA.

Flyer Designer

Provide creative direction and design assistance to those seeking help with their PTSA project or event. Examples include event banners, flyers, webpage design, logo design, and any printable PTSA materials or forms. Must adhere to national and state PTSA logo usage guidelines.

Lunch Buddy 

Invest in the future of a student in need of an adult role model. Lunch buddies meet for one hour each week with their student to complete crafts, play games, eat lunch together, or just talk. Volunteers provide social support by being a friend to a student.

Nominating Commitee

This committee is comprised of three PTSA members elected by the PTSA general membership in January. The committee identifies, recruits and nominates qualified candidates for each elected PTSA position, by holding confidential meetings and reviewing nominations.

Ottermail Editor

Keep our families informed and connected through our newsletter. You'll collect short article submissions from staff and board members, create drafts, and send out our Ottermail updates

Otterwear Coordinator 

Manage the fulfillment vendor and ordering process for Otterwear, which is available for purchase twice a year – fall and early spring. Distribute Otterwear items following receipt from the vendor and reconcile billing.

Fun Run Committee

Plan and help execute the annual Fun Run by finding corporate sponsors, soliciting student prize donations from the community, updating or creating online and printed materials in support of the event, including the Fun Run envelops and packet, event t-shirts, and flyers, hosting the Fun Run Assembly, working on the logistics for the day of the event, tracking lap data and funds raised. (January-June)

Pantry Packs

Help provide weekend packs of food for students identified as food insecure by the school counselor. Transportation is needed to pick up the assembled packs once every month in Redmond and deliver them to the school.

Photographer

Capture the fun and memorable moments throughout the school year by taking pictures at various school functions for use in the yearbook and PTSA projects.

Room Parent

Room parents are responsible for organizing simple classroom parties (Fall, Valentine’s Day, and End of Year) with teachers and other parent volunteers. They also can coordinate teacher gifts from the class for special occasions.

School Play

Plan and execute the annual school-wide play. Responsibilities include finding performance, recruiting students for performances, managing all aspects of practices and sets, advertising event, recruiting volunteers to help and overseeing logistics on the day of the event.

Spanish Translation

Translate written documents for circulation to our Spanish speaking families.

Webmaster

Responsible for managing PTSA file sharing & email exchange management and website maintenance. Reports to the VP of Communications.

Yearbook Committee 

Selects and negotiates a contract with yearbook vendor. Makes sure volunteer photographers are covering school and family events. Collects photos for yearbook throughout the year, coordinates individual and class photos, oversees yearbook production and distribution.

Book Fair Volunteer

Assist the school librarian with Scholastic book sales during these library fundraisers. Help set up the books on display and operate the cash registers for collecting sales.

Family Events Volunteer

Volunteer to help at family events such as Ice Cream Night, Bingo Night, Dance Night, and more. Duties can include selling concessions, overseeing a craft, supervising activities, and more.

Fun Run Volunteer

Help on event day for the annual Fun Run in May. Tasks may include set up, marking laps, handing out water or otter pops, taking pictures, being present as a watchdog, and clean up.

Picture Day Volunteer

Assist the photographer during the school day on picture day. Duties may include accompanying students to and from classrooms and the picture location, helping arrange students for photos, and other duties as requested by the photographer.

Science Expo Volunteer

Volunteer on the day of the Science Expo to run a booth featuring a fun experiment or educational information. No experience needed, simple instructions are provided on the day of the event.

Vision and Hearing Tester

Facilitate vision and hearing testing for students during the school day. Training is provided for this one-day event. (Oct)